Usemotion is an AI-based tool that automates planning by taking into account meetings, tasks, and projects, creating a perfect daily schedule and ensuring that no work is left undone. The platform prioritizes work automatically, reschedules undone work, and ensures that deadlines are met, increasing productivity and reducing stress. With a minute-by-minute plan for your day, you can focus on deep work, which facilitates high-quality work, completion of more tasks and allows engagement with difficult tasks fearlessly.
Motion is designed to protect your time, allowing you to work efficiently without sacrificing your personal time, thereby ensuring that you have control of your workflow.
TLDR
Usemotion is an AI-based tool that automates planning, prioritizes work, reschedules undone work, and ensures deadlines are met, increasing productivity and reducing stress. It helps users to achieve deep work by creating a minute-by-minute plan for your day, which ensures a focused and uninterrupted way of working. The tool consolidates processes in a single easy-to-use platform, saving up to 30.3 days each year.
Usemotion tracks time and distinguishes between meeting hours and task hours, ensuring structured meeting flows that start and end on time. It assists in project management, providing personalized schedules, automated planning and prioritization of tasks for each team member, and central billing. Motion provides real-time access to your calendar and easy-to-use planner, and it automatically schedules tasks into your calendar before the deadline, eliminating the need to worry about finding time to complete them.
Finally, Usemotion offers a 7-day free trial, and it comes in three plans: Individual, Team and Premium, which offer different features at different prices.
Company Overview
Usemotion is an artificial intelligence-based tool that helps individuals and teams plan their day efficiently. This innovative platform automates planning by taking into account meetings, tasks, and projects, building the perfect daily schedule, and ensuring that nothing is forgotten. By using Motion, you save up to 30.3 days each year and avoid the use of multiple tools such as calendars, to-do lists, and spreadsheets.
Motion solves the common problem of misplaced priorities, endless to-do lists, constant replanning, overambitious deadlines, context-switching, forgotten tasks, and too many meetings. The platform ensures that work is automatically prioritized and that important tasks are not left undone. The tool also reschedules undone work, tracks all priorities, and ensures that deadlines are met, which ultimately increases productivity.
Motion is designed to protect your time, allowing you to focus on deep work, which is a focused and uninterrupted way of working. Studies show that tasks are accomplished three times faster when undisturbed, and by blocking off time on your calendar, Motion ensures that you can work deeply, complete more work and fearlessly approach challenging tasks.
The built-in algorithm focuses on prioritizing work that is most important to you, and with a minute-by-minute plan for your day, you don't have to waste time wondering, "What next?" Motion ensures that no task slips through the cracks, and you can be confident that everything is tracked for you.
In conclusion, Motion helps users to achieve deep work by automating the process of prioritizing, scheduling, and ensuring that deadlines are met, increasing productivity and reducing stress. With Motion, you can relax, enjoy life, and still complete everything without sacrificing your personal time, and ultimately feeling in control.
Features
Automated Planning
Efficient Scheduling
Usemotion automates the process of scheduling your day by taking into account your meetings, tasks, and projects, creating a minute-by-minute plan. The tool ensures that no task is left undone, and your work is automatically prioritized, preventing misplaced priorities and overambitious deadlines. The platform also reschedules unfinished work and tracks all priorities, ensuring that deadlines are met, increasing productivity, and reducing stress.
Deep Work
With Motion, you can focus on deep work, which facilitates high-quality work, completion of more tasks, and allows engagement with difficult tasks fearlessly. By blocking off time on your calendar, Motion ensures a focused and uninterrupted way of working, reducing context-switching, and enabling tasks to be accomplished three times faster than when disturbed.
Reduce Splintered Processes and Tools
Motion helps you save up to 30.3 days each year by consolidating processes in a single easy-to-use platform. Say goodbye to multiple tools such as calendars, to-do lists, and spreadsheets, ensuring that your work isn't splintered across the different platforms.
Meeting Assistant
Smart Time Management
Usemotion tracks how you and your team spend time, easily distinguishing between meeting hours and task hours. The data provided will allow you to adjust how much time is allocated for meetings, and you can easily view where your time is going. By integrating with your calendar, Motion identifies your free time, hence the time most suitable for a meeting, and provides templates for meeting notes.
Structured Meeting Flow
Motion ensures that your meetings are structured, limiting unstructured discussions, and ensuring that your meetings start and end on time. Meeting goals and agendas are easy to monitor, which dramatically reduces the likelihood of losing focus or deviating from the meeting's goal. The platform sends reminders before a meeting and provides guidelines to assist in developing an effective agenda to ensure meetings are productive, efficient, and that everyone remains on task.
Work Together on Projects
Motion integrates with other project management tools, including Slack and Trello, transforming it into a great platform for project managers, facilitating team collaboration and improving overall productivity. Project managers can quickly access project-related notes, attachments, and comments, hence getting a regular and real-time project update.
Task Manager
Intelligent Task Prioritization
The built-in algorithm in Motion helps prioritize your most needed tasks, making sure that the most important ones are attended to first. The platform takes into account the different tasks' deadlines, the amount of work involved, and the user's preferences to determine priority. The tool also tracks all tasks, rescheduling tasks that have not been completed, and ensuring that deadlines are met.
Collaborative Task Assignment
Motion connects team members with shared tasks, keeps everyone informed about progress, and eliminates the need for endless email chains. The platform enables the assignments, tracking, and delegation of tasks while keeping individual performances and progress easily accessible to everyone.
Personalized Schedule Management
Usemotion creates personalized daily schedules tailored to your needs, which means that you can devote more time to crucial tasks and have more control over your work-life balance. The platform sends daily reminders and updates to keep you on track, saving you up to 30.3 days each year using AI-powered analytics.
Calendar Management
Real-time Access
Motion provides real-time access to your personal calendar, which means that you can easily view your daily, weekly, and monthly schedule. Motion also provides a dashboard summary that highlights the number of meetings scheduled and the amount of time spent on productive work. From any browser window, you can access your calendar and plan efficiently around your meetings and other priorities.
Easy-to-use Planner
Usemotion offers an easy-to-use planner that displays everything on your calendar in one view. This feature makes it easy to understand and prioritize which tasks come first, and when you need to focus on them to create a productive day. You can efficiently drag and drop sections of your calendar, adjust times and dates, and group relevant meetings with useful labels.
Automatic Deadline Tracking
Motion automatically schedules tasks into your calendar before the deadline, ensuring that you don't have to worry about finding the time to complete them. The platform incorporates a countdown of hours and provides notifications when a project or task deadline is approaching, keeping your work on track.
Project Management
Time Tracking and Analytics
Motion makes time tracking and analytic capture easy by providing team members with a summary of progress, including the time that each team member spends on particular projects or tasks. The platform provides data in minutes, ensuring that the team has real-time information of how their time is being allocated.
Personalized Project Management
Motion employs an artificial-intelligence algorithm to personalize project management, including assigning individual tasks to each team member. With a clear understanding of tasks assigned to each person, deadlines, and individual work flow, team members can better manage their workload and deliver quality work within set deadlines.
Integration Support
Working with several project management tools can be hectic. Therefore, the Motion platform integrates with project management platforms such as Asana, Trello, and Slack.
Once integrated, Motion will track and coordinate all tasks, ensuring that no task is forgotten, hence eliminating the need for multiple management tools.
Pricing
Usemotion offers a 7-day free trial to give customers a risk-free opportunity to try out their tool. The free trial gives customers access to everything in the Individual plan, including task management, project management, automated scheduling and planning with A.I, calendar syncing, calendar management, meeting booking pages, meeting booking templates, 1-click email assistant, mobile app, web app, and dedicated customer support. After the trial period, customers can choose to continue using Usemotion by subscribing to one of their three plans.
The Individual plan costs $15 per month and includes everything from the free trial, as well as the ability to collaborate on projects and tasks with the entire team, automated planning and prioritization of tasks for each team member, and central billing. The Team plan costs $25 per month per member and includes everything in the Individual plan, plus large scale collaboration features, advanced security and controls, streamline administration, and a dedicated customer success manager.
For teams with multiple members, Usemotion offers a 40% discount per member. For customers looking for a comprehensive tool to streamline their team's workflow, Usemotion's Premium plan offers everything from the Team plan, plus additional features for large-scale collaboration and security.
The pricing for the Premium plan is determined by the customer's specific needs and requirements, and Usemotion offers customized pricing plans based on individual business needs.
FAQ
If I can't finish a task on time what happens to it?
Tasks get rescheduled automatically if you cannot finish it - no need to change due date, priority, etc. Motion should save you time, not make things more complicated.
Once you complete the task, just click the check mark on the task to mark it done. Motion will automatically reschedule any tasks that aren’t completed within 30 minutes of when they were scheduled to end.
Can other people (e.g., coworkers) who look at my calendar see my tasks?
Nope! Your colleagues only have certain viewing permissions for your calendar that are set by your organization. You can change how tasks show up on your own calendar in Settings > Auto-scheduling. When you have “Display task names” turned on in Motion, we make those tasks private.
For many organizations, private events show up as free/busy for teammates.
What does the "play" button for a task do?
It means you've decided to start working on the task. This is primarily to let Motion know that you want to start on a task that is scheduled for later. Pressing play will move the selected task to the current time and reorganize any of your tasks that might overlap with the selected task.
What are the solid borders versus dashed borders around my task?
Tasks with a dotted border are free. Tasks with a solid border are busy. Tasks are set as free until there are no other times they can be moved to before the deadline.
Once the task gets moved to the last available time slot, it will be set as busy (solid line / border).
How do I see the tasks that I have completed?
You can quickly show completed tasks on the Motion calendar by turning on the "Show competed tasks" toggle in the bottom left corner of the calendar. You can also filter for completed tasks within "Projects & Tasks" to see more details about each task.
Can I change the color of my tasks?
We will be adding the ability to change task colors in the future! In the meantime, some users add emojis to task names to help organize their tasks visually (right click in the task title → Emojis & Symbols).
Will I get scheduled two tasks at the same time?
No, this should not happen as much as we'd all like to be in two different places at once. Motion may need a moment to recalculate tasks during which you might see overlapping tasks. If this condition persists, please reach out to support via our chat icon on the bottom right of this screen to let us know.
If you'd like to keep learning about how to set-up Motion, take a look at our Best Practices section for more guidance!
